Admin / Receptionist

Job Responsibilities

1. Handle front-office operations, welcome visitors, clients, vendors, and coordinate their appointments.
2. Attend incoming calls, respond to enquiries, and direct calls to the concerned departments.
3. Maintain visitor records, attendance registers, inward and outward registers, and other office records.
4. Handle emails, courier services, document filing, scanning, photocopying, and data entry.
5. Coordinate with the HR, Accounts, Sales, Purchase, and Project teams for daily administrative requirements.
6. Arrange meeting schedules, meeting rooms, and refreshments for visitors and management.
7. Monitor office stationery and other requirements and coordinate with vendors for timely supplies.
8. Support general office administration and ensure smooth day-to-day operations.

Key Skills Required

• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, and Outlook).
• Basic email handling and computer knowledge.
• Good telephone etiquette and visitor management.
• Strong organisational and multitasking abilities.
• Professional attitude with a pleasant and welcoming personality.
• Good coordination and time-management skills.
• Ability to maintain confidentiality and handle documents responsibly.

Preferred Qualifications

• Any degree or diploma.
• 1–3 years of experience in administration or front-office operations preferred.

Experience in a construction or real estate company will be an added advantage.